State of Illinois Procurement Contracts

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Rule 4.2020 – Purchases over $20,000 – Bids must be obtained from multiple suppliers, made in writing, promote diversified small businesses and be listed in the procurement file. The Senior Procurement Office of Higher Education has established rules for purchases over $20,000 or less ($100,000 for most types of procurement): Reminder: The SharePoint intake system is the only acceptable way to submit requirements documents, contracts under $5,000, and budget officer approvals to the procurement department. Please note that this does not replace the need to create a request in Colleague/Datatel, but it is a unified way to submit backup documentation, submit important information to the purchasing office, and enable approval by the budget manager through the SharePoint system instead of colleague/Datatel. For more information on contracts affected by COVID-19, see the FAQ below. For vendor assistance, please contact BidBuy`s Supplier Support Department by email at or by phone at 866-455-2897 Hours: Monday to Friday from 8:30 a.m. to 4:3.m 0 p.m. .m CST. *Please note that signing up for BidBuy is FREE for suppliers.* For general information, including instructions for government agencies and interested parties, see the important links below. Login ID: We strongly recommend that you use an email address.

Password requirements: Must be alphanumeric with a special character. The minimum length is 8 characters. The Service Agreement has been updated to include new languages for force majeure and covid-19. Be sure to use the new form if you need to enter into an agreement with a supplier. Training on this new submission process and how to get the most out of the SharePoint Shopping dashboard will be available monthly. For more information about providers, see important links below. Here you will find registration information, details for subcontractors and useful forms to make your experience with Illinois State as easy as possible. Due to the Governor`s home support policy, there will be no in-person training presentation this year. However, the presentation slides are available to you as a resource and have been updated accordingly. The new and important changes were highlighted in a blue font in the slides. These include topics such as: * Please allow 24-48 hours for your account to appear in BidBuy if you have registered with IPG in the last 24 hours.

FOR NEW ENTRANTS: If your business is registered with the Illinois Procurement Gateway (IPG), an account has been created for you in BidBuy. To view and complete your registration in BidBuy, select Sign-in Help below. You can register for one of the trainings on the purchase site, or here is the link. .